October 16, 2006 Meeting - Third Meeting of the Committee

The meeting was started @ 7PM, The meeting had the following people attend Jim Amen, and Ross King II. Joe Umiker, Jerry Moore, Thomas Hill, and Heather Umiker were unable to attend.

We covered the Follwing Topics

Finance:
1) We needed 35 tickets sold by today, we only had 9 sold so far, with the promiss of 6 more by email and 20 that were mailed over a week ago. We determined that we can only count the 9 we have in our hands.
2) The deposite for the cordova rec center was due October 9, 2006 but we have just not contacted the center in hopes that we can receive more checks and make the deposite late.
3) All other finance issues were tabled till next meeting.

We tabled all other items to next meeting

Decorations:
1) We still do not have any volunteers for the decorating comitee.

We discussed a backup plan in case we do not receive enough checks.
The following options were discussed:
1) Drop the DJ (Aprox $400-$500) and get a speaker setup and use a laptop to play music for the night.
2) Drop the dinner and switch to a snack table w/ soft drinks (This option would result in a refund of $10 to each person). This would allow us to keep selling tickets right up till the night of the event and at the door.
3) Drop the alcohol at the event, this would result in a savings of $200 for the security and the deposite for the bar. 4) Cancel the event and try and setup somthing at a local bar/resturant to at least have a get together.
5) Move to the park and make it a free event, make sure we collect data about the individuals so we can get ahold of them for the 20 year event.

September 28, 2006 Meeting - Second Meeting of the Committee

The meeting was started @ 6:45PM, The metting had the following people attend Jim Amen, Joe Umiker, Jerry Moore, Thomas Hill, Heather Umiker, and Ross King II.

We covered the Follwing Topics

Advertising:
1) Heather placed an ad on the Cordova High School Marquee.
2) She placed an ad in the next issue of the Grapevine.
3) Thomas is going to get us a list of everyone's parents from Todd B. so that we can start making calls.

Finance:
1) Joe said we have not received any payments yet.
2) He is going to file the fictiocous business statement tomorrow.
3) Joe and Ross will open the bank account this weekend.

Security:
1) Jim spoke with the Cordova Park a Rec district and we have to use their security if we have alcohol.

Food:
1) Joe is reserving Fresh & Quick catering company to have a buffet.

Music:
1) Jim has reserved a DJ

Raffles:
1) Joe has donated some See's Candy certificates, and we need someone to head the raffle/contest committee.

Decorations:
1) Jerry is going to ask his wife if she will help with decorations.
2) We need other people to volunteer to help with this

Bartender:
1) Both Joe and Jerry will look into hiring a bartender

Reunion Theme:
Ross will set up a section on the website where people can vote on what our reunion theme should be

Final payment to Cordova Park and Rec District is due on October 11th so we need to collect payments as soon as possible.

Next Meeting: October 16th at 6:30pm at Jim's house

September 14, 2006 Meeting - First Meeting of the Committee

The meeting was started @ 6:45PM, the only arrivals were Jim Amen, Joe Umiker, and Ross King II. The first order of business was to elect an board to plan the reunion. The following people were elected;
Chairperson - Jim Amen
Vice Chairperson -  Ross King
Treasurer - Joe Umiker

We discussed possible dates and agreed on November 11, 2006 from 6PM to Midnight

We discussed ways of  notifying the Class of the reunion the following items were agreed on;
1. Create a website with reunion info, it is now working please check it out http://classof91.onebx.us
2. Place link to web site on http://www.cordovaalumni.com, this has been done.
3. Place add in Grapevine
4. Place notice on classmates.com
5. Place info notice on Cordova's Marquee

We discussed what do we want at the reunion;
1. DJ (Zac Diebals)
2. Food (Fresh & Quick Catering)
3. Decorations (We tabled the details of this till next meeting, we still need a decorations chairperson to plan this)
4. Alcohol (YES)
5. Security (This is required if we are serving alcohol but the Park District)
6. Sign in table with info cards (To collect as much info so we can notify Classmates for the 20TH reunion)
7. Raffles (We tabled this till the next meeting, if you can provide any assistance for the raffle please contact us)
 

We scheduled the next meeting for September 28th, time TBD (please come if you can as we need more help)

We scheduled a post reunion wrap-up meeting on November 16, 2006 to discuss what went good or bad and to start planning for the 20TH, the following items will be covered;
1. We will go over the finances and any money left will be placed in an interest bearing account to be used for the 20TH reunion.
2. We will elect a new board for the 20TH reunion, and to discuss how often they will meet over the next 5 years.
3. We will set a date for the 20TH Reunion
PLEASE ATTEND THIS MEETING IF YOU WANT TO BE PART OF THE 20TH REUNION PLANNING